1) Logging into Your Account

Logging into your NextMail account is simple. Open the login link below and use the username and password sent in your welcome email from NextMail support. If this is a personal or dedicated computer, you can use Remember me for faster access.

Open Login Page

NextMail login screen
Figure: NextMail Login Screen

2) Home

The Home dashboard is the first screen you’ll see after logging in. It’s the hub of your account and gives you a quick view of performance and shortcuts.

  • Navigation menu (left column)
  • Last 30 days: sending, opens, clicks, bounces
  • Current/Recent mailings (click for details)
  • New Mailing shortcut
  • Subscribers shortcut
  • Reports shortcut
  • Active vs inactive contacts
  • Send vs open graph
  • Recent mailing list
NextMail Home Screen dashboard
Figure: NextMail Home Screen

3) Adding Subscribers Manually to Your List

Manually adding subscribers is ideal for small numbers of new contacts. In the left navigation, go to Lists, choose your list, click View, then click Add Contacts.

Manage List - Add Contact window
Figure: Manage List – Add Contact Window

In List Details, you can view, search, export, remove, and add subscribers. You’ll also see import history. Use Save & Add More to keep entering contacts, or Save & Exit when done.

NextMail List Details window
Figure: NextMail List Details Window
NextMail Add Contact window
Figure: NextMail Add Contact Window

4) Uploading Your List Using the Import Function

Imports are best for bulk uploads. Follow the wizard below—this mirrors the actual import flow and helps you avoid mistakes.

Import Wizard
Step-by-step: List → File → Field Map → Import Options → Confirm & Submit
1) List
2) File
3) Field Map
4) Options
5) Confirm

1) Choose or Create a List

Go to Lists → Import. Select an existing list, or click Create New List, name it, and save.

NextMail Manage Imports screen
Figure: Manage Imports
NextMail Add List screen
Figure: Add List

2) Upload Your File

Choose your file (CSV/TXT). Confirm the file type and indicate whether the first row contains column headers. Then click Get Field Map.

NextMail Select Lists window
Figure: Select List
File type selection and Get Field Map
Figure: File Type + Get Field Map

3) Map Fields (Critical)

Map your file columns to NextMail contact fields (Email, First Name, Last Name, etc.). This ensures clean data and reliable reporting.

Best practice: Always confirm Email is mapped correctly before submitting. Incorrect mapping can cause failed imports or bad subscriber records.

4) Choose Import Options

  • Add & Update: add new recipients and update existing members
  • Add Only: add new recipients without updating existing data
  • Update Only: update existing recipients without adding new members

Optionally add an import notification email so you’re alerted when the import completes.

5) Confirm Opt-In & Submit

Confirm your contacts have given you permission to email them by checking I Agree. Then submit your import.

Import options, notification, and opt-in permission
Figure: Options + Opt-In Confirmation
Deliverability tip: Start by mailing your most engaged contacts first, then ramp volume gradually.

5) Creating Content and Templates

NextMail offers multiple ways to create attractive, relevant content. Choose what fits your workflow and skill level:

A. Use a Template

Templates make it easy to reuse branding and layout. Many marketers set up a branded template once, then update headlines and calls-to-action for each mailing.

Manage Templates window
Figure: Manage Templates Window

B. Use the Design Editor

Build content visually (similar to a document editor). A fast method is copying a web page or doc (Ctrl/Cmd+A, Ctrl/Cmd+C) and pasting into the editor (Ctrl/Cmd+V).

Design Editor Moderate window
Figure: Design Editor Moderate Window

C. Use the Drag & Drop Editor

Build emails using blocks/components and reuse assets from your Image Library (logos, banners, etc.).

Drag and Drop Editor window
Figure: Drag and Drop Editor Window

D. Import Content from a File

Import a web page or document directly into a new template: go to Content → Templates and import a file.

Create New Template window
Figure: Create New Template Window

E. Paste in HTML Code (Advanced)

If you already have HTML (e.g., from Dreamweaver or an external builder), choose HTML Editor (Advanced) and paste your code. Use Preview to confirm rendering.

HTML Editor Advanced window
Figure: HTML Editor Advanced Window
Preview Mailing window
Figure: Preview Mailing Window

6) Creating a New Mailing

Go to Mailings → New Mailing. Name your mailing, add a description (optional), and assign a campaign (optional). Click Save, then choose recipients, subject, personalization, from/reply-to, and create your content.

Before you send: Use Save & Test, run a quick Spam Check, confirm links, and verify the correct list/segment is selected.

End of Easy Start Guide. For more resources visit https://www.nextmail.email/support.